Privacy Policy & GDPR

Why we collect your personal data and what we do with it

When you supply your personal details to Bailey Grounds Management Ltd, they are stored and processed for the following reasons;

  1. We need to collect your personal information in order to provide you with the services you have requested we undertake on your behalf. This request and our agreement to provide services constitutes a contract and we will therefore require the ability to process your data in order to fulfil this contract and provide the services to the standard necessary.
  2. We collect, store and process this information based upon a “Legitimate Interest” because without it we would be unable to provide you with the services.
  3. In the order of business, we also need to communicate with you regarding your services and potentially third parties upon your request or agreement. This processing activity is also classified as a Legitimate Interest.
  4. Should we have your consent, we may also occasionally send you marketing, industry information or newsletters that we feel would be of interest. You may withdraw this consent at any time, by contacting any member of our team by phone, email or website contact form.

Personal data may be provided to Bailey Grounds Management Ltd in a number of ways including directly from you (email, post, in person, website), recommendations or forwarding of relevant information from associated parties (such as government agencies).

Retention Period:

We have a legal obligation to retain your records for 7 years post completion of services, after which time you can ask that we delete your records if you wish. You may do this by contacting any member of our team by phone, email or website contact form. Should we not be requested to delete your records, these will be retained indefinitely in order for us to provide a better service at a later date without having to collect personal data again.

Storage:

Your records are stored electronically on our office computers and hardcopies are stored in a locked facility. Electronic records are backed up daily and stored securely in the cloud.

Third-Parties / Outsourced Providers:

We will never share your data with any third party without your prior written or verbal consent. Only the following people/agencies will/could have access to your data;

  • Members of the Bailey Grounds Management Ltd team, to provide you with services
  • IT service company who manage our IT and servers
  • Website Development company who manage our website
  • Government agencies should this be required for fulfilment of contract
  • Payroll providers should this be required for fulfilment of contract
  • On occasion we may be required to utilise other third-party providers, which may then mean they have access to your personal data. We will always ensure that all third parties have the necessary measures in place to protect your personal data.

Data Access Requests:

You have the right to see what personal data we hold at any time and you can do this by contacting any member of the team or emailing Bailey Grounds Management Ltd on info@baileygroundsmanagement.co.uk and submitting a “Subject Access Request”. We will respond to this request within one calendar month.

Data Rectification:

In addition to this, you also have the right to request that we update any information that you believe to be incorrect. It is likely that this request will be dealt with immediately, however we will respond to this request within one calendar month. This can be done by contacting any member of our team by email, phone or website contact form or emailing Bailey Grounds Management Ltd on info@baileygroundsmanagement.co.uk.

Other rights:

If you decide that you don’t want us to contact you anymore, you are welcome to email Bailey Grounds Management Ltd info@baileygroundsmanagement.co.uk to ask us to stop. This request will be reviewed and we will respond to you within one calendar month. If you are asking us to stop sending marketing information, we will do so immediately. You are also able to click on the unsubscribe link at the bottom of any communications. If you would like us to erase all of the data we store and process for you, or you would like us to update or amend data held, please email Bailey Grounds Management Ltd info@baileygroundsmanagement.co.uk. We will respond to your request within one calendar month but hopefully sooner.

Complaints process:

If you feel that we have mishandled or breached our responsibilities in handling your personal data, please contact Bob Bailey (Data Controller) at Bailey Grounds Management Ltd info@baileygroundsmanagement.co.uk. We are strongly committed to protecting your personal data. Should you be unsatisfied with our response, you have the right to raise your concern directly with the Information Commissioner’s Office, the UK Data Protection Supervisory Authority.

Cookie Policy

This website, along with most other major websites, uses cookies. Cookies are pieces of information that a website transfers to the cookie file on your computer’s hard disk. Cookies enable users to navigate around websites and (where appropriate) enable us to tailor the content to fit the needs of visitors who have accessed the Site and help us improve the user experience. Without cookies enabled we cannot guarantee that the website and your experience whilst visiting are as we intended it to be. None of the cookies used on our website collects personally identifiable information about you.

This website uses the following cookies:

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This is a Session Cookie. These are temporary cookies, which only exist in the period you access the website (or more strictly, until you close the browser after accessing the website). Session cookies help the website remember what you chose on the previous page, therefore avoiding having to re-enter information. On our website, these cookies do not contain personal information, and cannot be used to identify you.

Google Analytics

This site also incorporates Google Analytics cookies. These are used to track how visitors reach our site and the path they take through it to help us improve our service to you. Like many services, Google Analytics uses first-party cookies to track visitor interactions. These cookies are used to store information, such as what time the current visit occurred, whether the visitor has been to the site before, and what site referred the visitor to the web page. Browsers do not share first-party cookies across domains and no personal information is stored. The cookies used for Google Analytics are set out below.

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Find out more about how these cookies are used on the Google Privacy site.

**Continued use of this web site is seen as accepting the use of these Cookies.**

How to control and delete cookies

This website will not use cookies to collect personally identifiable information about you. However, if you wish to restrict or block the cookies which are set by us, or indeed any other website, you can do this through your browser settings. The Help function within your browser should tell you how.

Alternatively, you may wish to visit http://www.aboutcookies.org/ which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your computer (including those from this visit) as well as more general information about cookies.

For information on how to do this in the browser of a mobile device, you will need to refer to the handset manual.

Contact BGM

Contact us for advice or more information.